For centre owners · your first live session

From sign-up to student work on screen.

Set up one pilot student first. In about 15 minutes, they can be writing on an iPad while you follow every step from the Classroom Monitor.

Create my centre → Read the six steps

✓ About 15 minutes of owner setup

First-session routePilot: Maya · Grade 6

One pilot student. One complete rehearsal.

01Centre createdYour account and branchOwner

02Student + baseline readyName, grade, sign-inOwner

03Baseline confirmedA clear starting pointOwner

04First class readyTime and student connectedOwner

05Student starts on iPadReal handwriting beginsStudent

06Live work appearsYour centre sees the full pictureTogether

first win before full rollout.

Before you start

Set these beside you.

You only need one pilot setup—not your whole centre roster.

A laptop or desktop

For the centre dashboard, Scheduler, and Classroom Monitor.

One student iPad

iPad 7th generation or newer is preferred, with a compatible stylus.

One pilot student

Their name, grade, and a simple username and password.

Create your centre account

Choose “I run a tutoring centre”, then enter your centre name, your name, work email, and password. Your 30-day trial starts without a credit card.

About 2 minutes

Open centre sign-up →

Centre setup sheet30-day trial

Centre name

Maple Grove Learning Centre

First name

Alex

Last name

Kim

Work email

alex@maplegrove.ca

Create my centreNo card required use the centre name parents already know.

Add one pilot student

After sign-up, the setup checklist opens automatically. Add one student with their name, username, password, and current grade. PrepBox creates the matching current-grade baseline in the same step. Save the sign-in details before leaving the page.

About 2 minutes

Keep the rehearsal small: add the rest of the roster only after this student completes the full route.

Open centre dashboard

Add studentPilot 1 of 1

First name

Maya

Last name

Wilson

Username

maya.w

Grade

Grade 6

Create Student + Baseline

Usernamemaya.wPassword••••••••

✓Grade 6 baseline assigned automatically

write these down for the iPad.

Confirm the student’s starting point

Open Student Lookup and choose your pilot student. Their current-grade baseline is already assigned. Use Assign Diagnostic only when you deliberately want to change an untouched baseline to one grade below.

About 2 minutes

The baseline is filed inside the student’s Math course. Changing an untouched baseline does not change their saved grade.

Find my student →

Student lookupChoose one student

Search by name or email

Maya Wilson

MWMaya WilsonGrade 6 · Maple GroveOpen →

Starting baseline

Grade 6 Diagnostic · readyChange level

one clear baseline before the first lesson.

Create the first class

Open the Scheduler, create a timeslot, then open it and assign your pilot student. The class now connects the student, the time, and the live teaching room.

About 4 minutes

For the rehearsal, one timeslot is enough. You can build the recurring schedule after the workflow feels familiar.

Open Scheduler →

SchedulerFirst class ready

September 2026+ Create Timeslots

Mon
07Tue
08Wed
094:00 PMThu
10Fri
11

✓Maya Wilson added to Wednesday · 4:00 PM

one class is enough for the rehearsal.

Start the diagnostic on iPad

Download PrepBox2 on the student iPad. Sign in with the username and password from step 2, open the assigned diagnostic, and have the student write the first answer.

About 3 minutes to sign in

Use the same iPad and stylus setup students will use in real sessions. This catches hardware or sign-in issues before launch day.

Open the App Store ↗

Actual PrepBox2 iPad question workspace showing a coordinate-grid question and the student's handwritten answer — **Actual PrepBox2 iPad workspace.** The assigned diagnostic uses this same question, handwriting, and submission screen. Simulator capture · sample question

See the first work arrive live

Return to the Scheduler, open the timeslot, and choose Enter Session. The Classroom Monitor is your teaching desk: watch the student write, receive the submission, and review it from the same screen.

Your activation moment

You are ready to expand when: the student writes on the iPad and the same work appears in your Classroom Monitor.

Open Scheduler and enter session →

Classroom Monitor · real anonymized session demo

After the student finishes

Turn the diagnostic into the next work—and a clear report.

Return to the student’s Student Courses page. Two controls turn the completed handwriting into two different centre workflows.

Actual Student Admin screen showing the Diagnostic course, teal Assess Report button in the course header, and purple Diagnostic button beside the completed diagnostic material — 1Purple Diagnostic: analyze the finished assessment and create the next materials. 2Teal Assess Report: create the parent report and tutor briefing. Actual Student Admin screen

07 · PLAN THE NEXT WORK

Generate the student’s next materials

Use the purple button on the completed diagnostic material—not the course-level report button.

Close view of the actual purple Diagnostic button beside the completed diagnostic material — **Actual Student Admin screen.** The purple control belongs to the completed material row. Diagnostic → next materials

Expand the Diagnostic course and its Assessment chapter.
Find the completed diagnostic material and click 🔬 Diagnostic.
Add school context if it will help, then choose This Assessment Only. Use All Student Data later when planning from every assignment.
Review the domain assessment, root causes, and monthly plan. Click Save Diagnostic before assigning the full plan.
Choose the destination course. Select Assign Week to stage one week, or Assign All Weeks to create every available week.
Wait for the green Created confirmation. Assign All Weeks refreshes the page when it finishes.

Why some weeks have no button: PrepBox only offers assignment controls when matching questions are available for that week’s topics.

08 · SHARE THE RESULT

Create the assessment report

The teal course-level button combines the answered work into a parent-facing report and a separate tutor briefing.

Close view of the actual teal Assess Report button in the Diagnostic course header — **Actual Student Admin screen.** The teal report control sits in the Diagnostic course header. Assess Report → parent + tutor views

Find the Diagnostic course header on the Student Courses page.
Click 📋 Assess Report. This control is available to centre owners and organization admins.
Keep the page open while PrepBox gathers and summarizes the completed work. A typical report takes about 45–75 seconds.
When Report Ready appears, preview the parent report and open the tutor briefing.
Review the parent version, then choose Download Print-Ready Parent PDF when it is ready to share.

If Assess Report is missing: confirm you are signed in as the centre owner or an organization admin and that you are looking at the Diagnostic or Assessment course header.

Find a student →

First submission visible? Now expand the centre.

The system is proven on your actual devices. Everything that follows is repetition, not a new workflow.

Team

Invite your tutors

Send each tutor their own invitation from the centre dashboard. They can use the same Scheduler and Classroom Monitor.

Roster

Add the remaining students

Create the rest of the student sign-ins. Each supported grade receives its matching baseline automatically.

Repeat the cycle

Teach from the new plan

The assigned weekly materials now appear in the student’s selected course. Complete the work, review the evidence, and prepare the following cycle.

Stuck before the first submission?

Email me directly. I built PrepBox inside my own tutoring centre. — Min

Email Min Create my centre →